As the need for the implementation of IT projects and the integration of IT systems to organizational processes and operations has become palpable to various groups and institution alike, various tools and devices to facilitate IT project management have flooded the market scene. IT software developers have been working on programs or applications that are highly instrumental to organizations in terms of the administration and management of IT projects, called IT project management softwares. Some programs or applications are made available by simply installing disks to computers, while some are made available online for accessibility purposes. The purpose of this text is to analyze the general features and design of a specific web-based IT project management software – the iTeamwork. The analysis will consider the design and structure of the program, the apparent target audience, the contributions and shortcomings of the program, and overall critical assessment for the program.
The iTeamwork was purposefully designed to provide project management needs to teams or groups who work on an individual IT systems project. Although IT project management seems to be a complex and daunting task, iTeamwork strives to make the IT project management process straightforward and less complicated. Like the Basecamp online project collaboration software, iTeamwork facilitates the communication and collaboration process between and among the members of the group or team. Therefore, iTeamwork also fosters group effort by allowing each member of the team to become involved in all the various functions of the IT project management process. (“About iTeamwork.com”)
The physical features and design of iTeamwork represents what it stands for as a program or application. The interface of the web-based application is simple and trouble-free. The general services of iTeamwork are free for groups or teams who are amenable to the public version of the software and the World Wide Web as the only means of accessing the application. However, iTeamwork collects fees from groups or teams who want a private version of the application hosted in behalf of them or who want to download the software directly to their computers making it accessible without the need for an internet connection. (“Become a Project Team Manager”) With this in mind, the target audience of iTeamwork ranges from the small, to medium, to large business organizations that are able to implement IT project plans that are simple to complex.
The benefits and contributions that organizations might obtain from iTeamwork depend on the scope or coverage of the IT project plan. For instance, the free service of iTeamwork is useful for simple IT projects that merely need tools to organize the plan. Groups or teams that just need to assemble IT project plans into a single account for easy retrieval of information and supervision of progress or development, and officially assign tasks and responsibilities to its members, will find that iTeamwork is adequate enough. However, for groups or teams who handle highly complex IT projects including comprehensive elements or operations such as return of investment or risk assessments, review of progress or milestones, etc., iTeamwork is not efficient and appropriate. Overall, it does provide organizations the means to organize the IT project into a simple online file or database; however, it lacks the variety and comprehensiveness of other IT project management programs or applications that offer equally important features such as the risk analysis, program evaluation, needs assessment, the process of procurement of products, services, and other forms or types of resources.
A rundown of the basic services offered by iTeamwork includes the following services: adding projects, adding tasks to each project, adding notes to the projects and tasks, updating the percentage of tasks done, marking the tasks as finished after completion, modifying the deadline or schedule for each task, converting tasks to projects, managing the members of the team, deleting tasks or projects, viewing the summary of tasks, opening and available and assigned tasks, and viewing daily reminders and electronic messages. (“iTeamwork Overview”) Since these features of iTeamwork does not facilitate IT project management under complex circumstances, it only helps in managing small groups or teams with basic or simple IT projects. In the work needs, it will mostly be beneficial in organizing the projects and tasks online for the benefit of the members of the team. In addition, it would most likely eliminate the need for face-to-face meetings or conferences as it facilitates the communication process through the messaging system and the assignment of tasks and responsibilities through the program or application. It will be most beneficial to groups or teams who are always on the go or are actively involved in field work for IT projects, although it will not help much in complex tasks and responsibilities.
In general, organizations who are planning to utilize iTeamwork should review the needs and demands of the organization, particularly their IT system. It would help if organizations determine the specific requirements for the management of IT projects in order to determine how IT project management tools will effectively or failingly meet the needs of the organization’s IT system. As a point of reference, reviewing iTeamwork and other IT project management softwares, programs or applications only reveal the diversity of IT projects that organizations handle depending on their unique needs and demands. Therefore, a variety of programs or applications are made available for organizations offering varied features for simple to complex requirements. The best way to ensure that the IT project management program or software is to align what they offer to what the organization needs and requires to be able to plan and implement the project with high levels of success.
“About iTeamwork.com.” (2005). Retrieved from iTeamwork.com. 29 November 2008. Website: <http://www.iteamwork.com/cgi-bin/cgii/tw.page/about.html>
“Become a Project Team Manager.” (2005). Retrieved from iTEamwork.com. 29
November 2008. <http://www.iteamwork.com/>
“iTeamwork Overview.” (2005). Retrieved from iTeamwork.com. 29 November 2008.