Introduction This School of Driving is willing

Introduction

 

Implementing the
School of Driving Management System has many positive outcomes for both the
business and the developers. From the business point of view, a new system is
definitely needed by the end of this year, the business success and its
employees as well as customers satisfaction depends on this new system. Not all
driving schools have been fortunate enough to have the large amount of success
that School of Driving is currently having. Because of this, not all driving
schools need a system like the one being requested. Not only would this School
of Driving be one of the few schools in the tri-state area with such advance
management system but they will also set the standards for future driving
schools and be one of the few to pass the DMV on-line training audit approval.
From the developer’s point of view, the software system being requested by the
business is not out of the ordinary. Many management systems have been built in
the past, and some of these systems have shared their code to the public, allowing
developers to reuse existing source code and modules that have been tested to
work and proven efficient. Not only is this advantage for the developers but
also to the business.

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Scenario

This School of Driving has successfully multiplied the number of students from its previous year, while
forecasting a continuing growth for the next years to come. In order to
guarantee such successful forecast, the school has set some goals and
guidelines that they wish to accomplish. Some of these business goals are:

·        
Passing the DMV on-line training audit approval

·        
Providing more services for customers online

This School of Driving is willing to invest time and money
to accomplish their goals. Most importantly, by accomplishing these goals,
customer and employee satisfaction will be reached.

 

Requirement and problems

As the school continues to succeed
and contract new students and employees, the company has faced a road block
using their current paper based system. Keeping students records organized and
accessible to both student and employees have become a hassle, error prone and
cumbersome. Currently, the school has been able to manage its student and
employee data with their current paper-base management system. It has been
estimated that using the current paper-base system by the end of this year
(2010) will no longer be an effective and efficient way to manage student and
employee records. The following is a list of problems faced by students and
employees due to the school’s current paper based system: Students don’t have
access to their own training records

·        
Employees must search piles of folders stored in
file cabinets in order to retrieve a student’s

·        
record

·        
All student and employee records are stored in
file cabinets, unsecured and without backups

·        
Not all student records are filed correctly and
inconsistent data exist

·        
There is no way to analyze the school data in
order to generate valuable information or

·        
statistics about their students and performance

·        
Class schedules are kept in a notebook, which
has been the reason for classes being

·        
scheduled incorrectly or having classrooms
overbooked

 

Business Goals

During the last 2
years, the School of Driving has successfully multiplied the number of students
from its previous year, while forecasting a continuing growth for the next
years to come. In order to guarantee such successful forecast, the school has
set some goals and guidelines that they wish to accomplish. Some of these
business goals are:

·
Passing the DMV on-line training audit approval

·
Providing more services for customers online

The School of Driving
is willing to invest time and money to accomplish their goals. Most
importantly, by accomplishing these goals, customer and employee satisfaction
will be reached.

 

Problem Statement

  As the school continues to succeed and
contract new students and employees, the company has faced a road block using
their current paper based system. Keeping students records organized and
accessible to both student and employees have become a hassle, error prone and
cumbersome. Currently, the school has been able to manage its student and
employee data with their current paper-base management system. It has been
estimated that using the current paper-base system by the end of this year
(2010) will no longer be an effective and efficient way to manage student and
employee records. The following is a list of problems faced by students and
employees due to the school’s current paper based system:

· Students don’t have
access to their own training records

 ·
Employees must search piles of folders stored in file cabinets in order to
retrieve a student’s record

 ·
All student and employee records are stored in file cabinets, unsecured and
without backups

 ·
Not all student records are filed correctly and inconsistent data exist

· There is no way to
analyze the school data in order to generate valuable information or statistics
about their students and performance

 ·
Class schedules are kept in a notebook, which has been the reason for classes
being scheduled incorrectly or having classrooms overbooked

 

 

Business Constraints

With every project, for either a small or large business,
there is always constraints that both the business and developer should be
aware about. For this particular project, these are some possible identified
constraints:

· Even
if the change is made for the greater good and for the advantage of the greater
population, there will always be a few that will dislike the change and will
struggle adapting to these changes

 · Not all customers and
employees can be categorized as technically savvy. There will be a few
customers (for example., elderly students) that may struggle learning and using
the new system

 · Not all students have
computers outside the school, accessing their student records may still require
either contacting the school directly or visiting the school

·
Before the system can prove its advantages and success, the new management
system will need to be advertised to all students. A system that is not in used
have no positive effect

· The
new management system will require a larger budget than the current paper-based
system